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Scope of Work - Uncrate and Assembly

Introduction

Thank you for choosing Sovda for your quality control and conveyance needs! We are pleased to offer in-house installation and service that matches the coffee industry oriented attention to detail fundamental in our equipment designs.

Overview

This Scope of Work covers the optional Uncrate & Assembly Service for the Sovda Pearl Mini. Additionally, the scope includes Uncrate & Assembly of the Sovda Precision Fill if one was ordered with the Pearl Mini and Assembly Service for the unit was purchased. Uncrating of other Sovda products (such as conveyance systems) is also included.

The Client must provide a forklift and one person comfortable with lifting heavy objects and working at height. Contractors will be needed to install air lines and electrical.

Client Performed Work

Before Equipment Delivery

  1. Review the “To Read First” document sent by your TBA
    a. Fill out the Assembly Site Preparation form linked in the To Read First document
    b. Familiarize yourself with the site preparation resources provided in the To Read First document

  2. Install required utilities in accordance with your Site Preparation Guide, including:
    a. Air compressor
    b. All air line plumbing
    c. Electrical
    d. Any special circumstances (i.e. wall penetrations, etc.) required for your install.

Equipment Delivery

  1. Equipment Receival
    a. Receive Equipment from Carrier
    b. Photograph Exterior of Crates
    c. Remove Crate Lid
    d. Confirm with TBA everything in the packing list is present

    Note: If there is damage evident on the exterior of the crates, make sure this is documented on the BOL/shipping receipt/anything the driver asks you to sign. Please also take clear photo/video documentation of the damage and contact your TBA.

Contractor Note:
The Client is responsible for all electrical, air line, and site-access/layout requirements. A plumber or tradesperson may be required to run airlines and shutoff valve connections; installation of airlines is not included. An electrician will be required for installation of shutoff and final wiring for the air compressor and may be required to provide necessary circuits. Documentation of required preparation work can be found in the Site Preparation Guide and the Site Preparation Checklist in the To Read First document.

Sovda Performed Work

Deliverable 1: Orientation

  1. Site Survey
    a. Safety & Utility Check
    b. Site Preparation Checklist Review
    c. Workspace & Workflow Overview
    d. Secure Workspace
    e. Material, Equipment and Tool Inventory
    f. Employee Safety Orientation

  2. Remove Equipment from Crates
    a. Keep Equipment Organized
    b. Complete Packing List Inventory
    c. Photograph any Damage
    d. Photograph All Equipment once Organized

Deliverable 2: Assemble Pearl Mini

  1. Install Wheels or Feet on Base
    a. Thread Wheels or Feet into Base
    b. Level Base
    c. Secure Jam Nuts

  2. Lift Main Unit onto Base
    a. Orient Main Unit so Bolt Holes Align with Base
    b. Tighten Bolts Securely

  3. Lift Upper Unit onto Main Unit
    a. Orient Upper Unit so Bolt Holes Align with Main Unit
    b. Tighten Bolts Securely
    c. Install Vibrator Plate
    d. Position Equipment in Install Location or Staging Area

Optional Deliverable 3: Assemble the Precision Fill (If Equipment and Service Purchased)

  1. Install Wheels or Feet on Base
    a. Thread Wheels or Feet into Base
    b. Level Base
    c. Secure Jam Nuts

  2. Lift Main Unit onto Base
    a. Orient Main Unit so Bolt Holes Align with Base
    b. Tighten Bolts Securely

  3. Position Equipment in Install Location or Staging Area

Deliverable 4: Calibration & Training

  1. Calibrate Pearl Mini

  2. (Optional Service) Calibrate Precision Fill

  3. Train Client on Operations

Deliverable 5: Site Close-Out

  1. Clean Equipment & Workspace

  2. Tool Inventory & Packing

  3. Safety & Cleanliness Overview

Notable Exclusions

The Uncrate & Assembly Service does not include site preparation work such as installing air compressors, running air lines or electrical. Prior to commencing the Commissioning & Training Service for your equipment, all utility connection points must be installed in accordance with the Sovda Site Preparation Guide by a plumber and electrician.

Billing

Sovda offers this service for a flat-rate charge plus pre-billed travel costs paid in advance. The flat-rate charge includes all consumables, tools, and labor. The travel cost billing includes all lodging, flights, transportation, and per diem. Occasionally, additional items that fall outside the scope of work may be billed back to the client at-cost if not provided by the client.

Should the Client Performed Work included in the above scope not be completed upon arrival of your Technical Brand Ambassador, and result in an extension beyond the 6 days allotted for the Uncrate, Assembly and Commissioning services, a Change Order will be issued describing the additional work needed and additional costs associated with the work (charged at $1000 per day of extension plus additional travel costs). An administrative fee of $500 may be added to the change order. Change Orders must be signed and paid prior to engaging in work and are dependent upon technician availability.

Client Requirements

  • Recording and Social Media Release. Sovda reserves the rights to record audio, video and still-images in and around the installation location for documentation purposes. Unless Sovda is notified in writing before the install begins that discretion is required, Sovda reserves the right to post recorded audio, video and still-images of the install location in social media and marketing campaigns.

  • Utility access & safety. Compressed air and electrical shutoffs must be clearly marked and accessible. During active installation, the immediate install site must be restricted for installation purposes only and not available to the public, used for storage, etc. If the installation takes place in an active production environment, all employees that may need to pass through the install location must meet with the Sovda Technical Ambassador for a safety brief prior to beginning the install. Sovda requires 300 square feet or 28 square meters to stage and install equipment.

  • Third party tradespeople. Trade work requiring special licensing (electricians, plumbers, etc) should be coordinated with Sovda prior to booking for proper scheduling. Coordination with trades does not imply a subcontracting relationship.

  • Disposal of waste & leftover material. Client must dispose of leftover materials (may include solvents, crate materials, etc.).

  • Change orders. Requests for work outside the above scope will require a change order in writing. Any additional labor, travel, materials or other costs associated with the change order will be billed to the client. Sovda reserves the right to request payment prior to initiating work outlined in the change order. Sovda charges $1000/day for change orders plus additional travel costs.

  • Cancellations & delays. For delays / cancellations caused by weather, travel delays, inadequate site preparation/workspace, missing parts not communicated to Sovda prior to booking, or general acts of God/Force Majeure, Sovda may bill for work completed and may bill additional travel and labor costs as necessary. Sovda Technical Brand Ambassadors are tasked with performing installations to industry-leading standards while maintaining a safe workspace for all involved; as a result, your Technical Ambassador has the final call on cancellation and rescheduling.

  • Local Codes, Permitting & Insurance. Since Sovda sells equipment world-wide, we are unable to provide input or expertise on local code and permitting requirements. Check with a local contractor to validate equipment and installation requirements in your area. Sovda equipment is CE rated from the factory; field inspections may be required depending on your location for local compliance (such as UL or CSA certification). Additionally, check with your insurance provider for any impact to your insurance. The Client is responsible for compliance with all local laws and insurance requirements (excluding insurance for work performed by Sovda technicians).